Gopher State Baseball Participants
The MYAS is committed to providing the most up to date Safe Play; Back to the Diamond Guidelines and other COVID safety protocols prior to the start of the 2021 youth baseball season. The MDH and the Governor's office has notified MYAS that the most up to date guidance will be made available on Thursday, April 15th. The Gopher State COVID Care Toolbox will be made available and notifications will be made as soon as guidance is provided. 

Office Status     Diversity & Inclusion     COVID Care Toolbox: Basketball - Baseball

Minnesota Youth Athletics Services

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MYBA Best Practices- Requirements

Player Documentation Compliance:

Collect documentation that proves what grade each athlete is in and also what school they attend.

Nationwide Criminal Background Checks:

All coaches and administrative personnel must pass a background check within the last three years.

Concussion Certification:

Per Minnesota State Law, all coaches and administrators must complete an accredited concussion course that needs to be renewed every three years.

Child Safety Training:

Coaches are in compliance with the federal law, Protecting Youth Victims from Sexual Abuse and Safe Sport Authorization Act of 2017.

COVID-19 Compliance:

It is imperative that Associations and their teams adhere to all guidance for Youth Sports by the Minnesota Department of Health, the Minnesota Youth Basketball Safe Play: Back to the Hardwood COVID-19 Return to Competition Safety Guidelines, and the guidelines outlined by the hosting facility in terms of capacity and social distancing measures. 

Return to Play Resources

 

Tryout Process:

Associations must have an open try‐out process for players.

Coach Selection:

Associations must have an open application process for coaching candidates.

Coaches Education:

Associations must provide a coaches education program each year.

Organizational Standards:

The MYAS recognizes organizations that promote and implement programs for multiple age/grade levels. We do not recognize single teams formulated by any individual(s) not affiliated with, or recognized by a recognized organization, as described above or a bona fide association. The sponsoring organization must be of perpetual nature (i.e. intend to be in existence from year to year). The sponsoring organization must have a democratic posture, meaning that the administrative structure of the organization must allow for open election of officers and open forums for parents and participants to voice their concerns.

Associations must have a minimum of 4 teams.

Compliance Audits:

MYBA members shall agree to provide MYAS with requested information to prove that the Best Practices listed above are being met and the Team Composition Guidelines are being followed.

 

Fraud Prevention Tidbits from October 5th MYBA Mini-Summit

Julie Richardson, CPA,  Landon P. Scott Associates

The main principle of fraud prevention is that one person cannot be allowed to have complete control of the finances.  If the same person is in control of registrations/fundraising income, deposits money, writes and signs checks with no oversight, has access to a debit card without oversight, does the bookkeeping, reconciles the bank accounts, and presents reports to the board, the Organization is 100% susceptible to theft of their cash resources.

  The minimum controls that are recommended are:

  1. The executive board are given access to online bank accounts, review the bank statements and review the bank reconciliations. These must be done on a monthly basis.  Questions should be asked so that it is apparent that someone is looking at the finances.  One person could be assigned to the monthly task, but all executive board member should have access and review the bank activity (assign on a rotating basis). There have been cases where the president and treasurer have worked together in fraud cases, although not as common as just the treasurer.  
  2. Use online quickbooks and someone from the board be given access to review the activity.  If a desktop version is used, reports should be printed directly from the software and not excel.  Excel can be manipulated by a person who knows how to use quickbooks.
  3. A person outside of the executive committee be allowed to review the quickbooks on a monthly, quarterly or annual basis. 

For more information, do not hesitate to contact julier@lscottcpas.com

Youth Sports Done Right